Terms of Use

As of May 2017

The inevitable “Terms of Use” govern your use of the platform available under http://pictofolio.com (“Pictofolio”) and the services offered by Pictoplasma Denicke & Thaler GbR. By using Pictofolio, you agree to these terms.
Read and enjoy...


Your relationship is with Pictoplasma Denicke & Thaler GbR (“Pictoplasma”) Plantagenstraße 31, 13347 Berlin, Germany, a partnership whose partners are Lars Denicke and Peter Thaler.

You agree that Pictoplasma can use the data you provide in accordance with our Privacy Policy below, which is incorporated herein by reference.


2.1 You may register for an account on Pictofolio, giving you the opportunity to post your character artwork on Pictofolio with your user account associated with the username and profile information you chose to provide on Pictofolio. You can also use Pictofolio without registering for an account. However, certain functions, such as contacting artists via the private message service or commenting require the registration for a user account.

2.2 When registering for an account, you can choose a username and are free to make further information about you available to other users. Please note however, if you have signed up for a free account but haven’t uploaded any character artwork, a profile picture, or further profile information within 60 days of creating your account, we may remove your account in order to allow another user to select your username. We will send you a warning email before doing so. Also, if you haven’t logged into your account for 365 days, we may delete your account to make room for new users. Again, we will probably send you a warning email to let you know that your account is about to be removed, giving you a chance to log in and keep your account live.


Crisp and clear: You alone retain all rights in your Content. We don’t claim any ownership over the Content that you post on Pictofolio. “Content” includes any content or creative expression that you’re able to upload, post or share on Pictofolio, including text, images, files, animations, logos, comments, or otherwise.
Nonetheless, we do need certain licenses to your Content in order to operate and enable our services: When you post or transfer Content to the Pictofolio website, you give us a so called non-exclusive, royalty-free, world-wide, perpetual license to use, store, reproduce, distribute and publicly display your Content.
The license granted by you is for the only purpose of operating, marketing, promoting, and improving our services. We will always first get in touch with you personally, should we ever plan to incorporate your Content into an exhibition, a publication, or otherwise make use of it.


When you post something on Pictofolio, you are agreeing to allow other Pictofolio users and basically the public to view and display your Content. Consider the Content you post on Pictofolio to be publicly available indefinitely since it may be distributed by other Pictofolio users through their social media or otherwise, or be cached on third party search engines, even after your Pictofolio account is terminated. Be aware that it is extremely difficult to remove Content from the Internet that becomes publicly available. You know the Spiel...

We reserve the right (though we have no obligation) to refuse or remove any Content you post on Pictofolio, if you do not comply with these Terms of Use. You understand that when using the Pictofolio services, you may be exposed to Content from a variety of sources, and that Pictofolio/Pictoplasma is not responsible for the accuracy, usefulness, safety, awkwardness, or intellectual property rights of, or relating to, such Content. You may be exposed to Content that is inaccurate, offensive, indecent, maybe even sexually explicit, and you agree to waive, and hereby do waive, any legal or equitable rights or remedies you may have against Pictofolio with respect thereto.


Before posting anything to Pictofolio, please make sure to have read and understood the 6 CHARACTER ESSENTIALS outlined below:

5.1 Keep It Character Related!
Pictofolio is all about character design. Don’t post unrelated artwork, content or links on Pictofolio. Also no Spam. Seriously. Don’t use Pictofolio as a vehicle for spreading unrelated products or services. No phishing. In other words: keep it character related!

5.2 All Characters Welcome!
Pictofolio does not tolerate threats of violence, promotion of self-harm, slurs or hate speech, including hurtful postings or comments involving race, sexual orientation, religious or political belief, age, whether they are personal or general. If you can't make the world (or at least this site) a welcoming, supportive and friendly place for all characters and humans alike, Pictofolio is not for you.

5.3 Adult Characters—for Adult Viewers
We are cool with respectful occasional mature Content—but for adult viewers only.
If you post adult Content, no matter how tasteful, you must respect those who do not wish to see it by marking your work Not Safe for Work (NSFW) during upload or in the edit view. If you fail to do so, we may ask you to do it, or do it for you. If you abuse these rules, we reserve the right to review your account without warning and possibly delete it.

5.4 Show Character—But Be Yourself
Don't impersonate other artists or companies by setting up fake accounts using a misleading artist name and/or profile description.

5.5 Only Post Characters That You Have Created and Have Permission to Post
Don’t infringe on other people’s copyrights and trademarks. Don’t post Content that belongs to third parties without their consent. Absolutely make sure you have the right to post the Content that you put on Pictofolio.
Pictofolio complies with the Digital Millennium Copyright Act (“DMCA”). We take creative ownership very seriously, and we will terminate copyright infringers when legally required or appropriate.

5.6 Help Us Keep Pictofolio Clean & Respectful
Should you stumble over Content on Pictofolio that violates any of the above CHARACTER ESSENTIALS please don't freak out, but help us fix things by letting us know immediately via Email or the “Report Character” feature (over the main image in single Character view).

Likewise, if you see your Content on Pictofolio being used without your permission, please contact us immediately for receipt of infringement notices here:

Pictoplasma GbR
Plantagenstraße 31
13347 Berlin

or by calling +49 (0)30 4611 2611, and – preferably – by emailing abuse@pictofolio.com

Your notice must comply with the DMCA: For your request to be valid, you must provide the following information in writing: (a) An electronic or physical signature of a person authorized to act on behalf of the copyright owner; (b) Identification of the copyrighted work that you claim has been infringed; (c) Identification of the material that is claimed to be infringing and where it is located on the Service; (d) Information reasonably sufficient to permit us to contact you, such as your address, telephone number, and, email address; (e) A statement that you have a good faith belief that use of the material in the manner complained of is not authorized by the copyright owner, its agent, or law; and (f) A statement, made under penalty of perjury, that the above information is accurate, and that you are the copyright owner or are authorized to act on behalf of the owner.


6.1 We may terminate the services with one month’s notice

6.2 At any time, you may delete your Content from the Pictofolio services, or delete your entire account in your account “Settings.” On the other hand, we need to reserve the right to terminate or suspend your account at any time, with or without notice, if you do not comply with these Terms of Use. When your account is terminated, you no longer have the right to access or use the Pictofolio services. When you delete Content or your account is terminated, we will use reasonable efforts to remove all of your Content from Pictofolio. However, there may be a delay between your request and when the Content or account is publicly visible due to technical or operational limitations. Note that we do retain backups of Content on our servers, and some of your Content may remain on our servers (though not publicly visible) even after you ask to have it deleted. If you delete your account or Content, it will however be permanently unrecoverable.

6.3 We may modify our services at any time, since Pictofolio is constantly changing and evolving. We intend to add features and functionality from time to time, and we reserve the right to limit use of certain features or functions. We may modify or adapt your Content in order to transmit, display or distribute it over computer networks and in various media and/or make changes to your Content as are necessary to conform and adapt that Content to any requirements or limitations of any networks, devices, services or media.

6.4 While you are invited to enjoy the site for free and watch it grow, in the near future, Pictofolio will offer some features or functionality for a fee. As soon as that happens, you’ll be responsible for any applicable sales taxes or other charges arising from the transaction. Also note you’d be paying for a feature or functionality, but you wouldn’t own it – you’d purchase the right to use or access that feature or functionality. Pictofolio may charge fees at any time in its discretion.


We do our best to contribute with Pictofolio to a respectful community where everybody feels welcome. We therefore reserve the right to delete accounts and Content, which bothers others or inhibits Pictofolio or the services, in particular, if you don’t comply with these Terms of Use and the above CHARACTER ESSENTIALS. Therefore: If you use a robot to post random shit on Pictofolio, or to sign up for multiple accounts, and we find out—we’ll definitely delete your account(s).


As is in the nature of things, Pictofolio contains uncountable links to third-party websites or resources. You acknowledge and agree that Pictoplasma is not responsible or liable for: (i) the availability or accuracy of such websites or resources; or (ii) the Content, products, or services on or available from such websites or resources. Links to such websites or resources do not imply any endorsement by Pictoplasma and the Pictofolio services of such websites or resources or the Content, products, or services available from such websites or resources. You acknowledge sole responsibility for and assume all risk arising from your use of any such websites or resources.


Our liability for slight negligence is limited to infringements of essential contractual obligations. The liability in case of infringement of such essential contractual obligation shall be limited to the damages typical for our services, which we should have expected when entering into the agreement due to the circumstances we known at that time.
We shall be fully liable for willful intent and gross negligence and any harm to body, life and health caused by intent or negligence. The limitations on liability set out above shall also apply, mutatis mutandis, to our employees and other assistants or agents.


Pictoplasma owns all rights to our logo, Pictofolio, and our website, including any intellectual property rights related to them. You may not reuse, distribute, copy, or duplicate any part of Pictofolio without express written permission from Pictoplasma.


When you use Pictofolio, you agree to the Pictofolio Privacy Policy, which is incorporated into these Terms of Use (below). Please read the Privacy Policy because it describes what information and data we collect and how we use it.


We will inform you of amendments of these Terms of Use by email or by a message displayed to you when logging in to Pictofolio. If you do not object to such amendments within a period of two weeks after receipt of the notice, the amendments shall be deemed agreed. We will inform you separately of your right of objection and the legal consequences of silence in case of amendment of these Terms of Use.
If you object to the amendment of these Terms of Use, we have the right to terminate the subscription agreement with two weeks’ notice.


For any disputes arising from or in connection with Pictofolio and the services provided on Pictofolio, the laws of the Federal Republic of Germany, excluding the UN Sales Convention shall apply, except for consumers located within the European Union for whom the statutory consumer regulations at the consumer's place of reside apply.
For commercial customers and consumers located outside the European Union, the place of performance and legal venue is Berlin.

Privacy Policy

This Privacy Policy sets out the data processing practices carried out by Pictoplasma, Denicke & Thaler GbR in relation to information provided by you on the platform available under http://pictofolio.com (“Pictofolio”). Pictoplasma Denicke & Thaler GbR, Plantagenstraße 31, 13347 Berlin, Germany, is a partnership whose partners are Lars Denicke and Peter Thaler (hereinafter “Pictoplasma”).
When registering for the services provided under the domain pictofolio.com you agree to the collection and processing of data by Pictoplasma as set out in this privacy policy.


Personal Data means, within the meaning of this privacy policy, individual information on your personal or material circumstances. Personal data also includes information on the use of the services on Pictofolio under the domain pictofolio.com. The legal basis for the processing of your personal data is your consent to the processing by Pictoplasma for the purposes described in this privacy policy and the necessity to process your personal data in order to perform our contractual obligations to provide you with Pictofolio’s services.

(a) Inventory Data
Pictoplasma saves all data you submit when registering for the services on Pictofolio. Such data includes your username, email address and—if you register for paid subscription services—your billing address and payment information. If you chose to register for Pictofolio by using your Facebook-Account, Pictoplasma will save the data transferred by Facebook to the extent such data is necessary for the registration, including username and profile picture. Pictoplasma uses such data in order to provide you with the services on Pictofolio. In particular, Pictoplasma uses your email address to provide you with a newsletter on the services provided on Pictofolio. In case you do not want to receive the newsletter, you can unsubscribe the newsletter via the link provided in the newsletter or in your account settings.

(b) Usage Data
When visiting the website pictofolio.com without logging on the platform, Pictoplasma collects the following usage data: IP address, browser information, computer information, network information. Pictoplasma uses such data for the operation of the website, in particular in order to detect or to eliminate errors on the website, to ensure the security of the website, to determine the utilization of the website and in order to make adaptations or improvements.
Pictoplasma also collects information on the use of the website by using session-cookies. Cookies are small text files stored on your data storage medium, which save the specific settings and data exchange via the browser. A cookie typically contains the name of the domain from which the cookie has come, information on the age of the cookie and alphanumeric identifiers. Session-cookies help Pictoplasma to enable the use of the website and improve services by making the services more user-friendly.
The session-cookies only saves the information on whether you are logged in to an account during the session and on your use of the website. There will be no reference to your name, but a reference to an identification number pertaining to the cookie (“Cookie-ID”). In case you do not consent to the use of session-cookies, you can change the browser settings, so that a storage of cookies will not be accepted. However the website may not function properly and/or some features may not be available in that case.
Pictoplasma uses Piwik as a web analysis tool. The analysis is effected by a cookie which provides your shortened IP-Address to Pictoplasma and the data on your use of the website. The data stored via Piwik are pseudonym and no user profiles are consolidated with your personal data. Pictoplasma does not use other web analysis tools, such as Google Analytics. Piwik stores the analysis on the Pictofolio server. Pictoplasma uses the data collected via the Piwik-Cookies to make the services provided on Pictofolio more interesting for you and to improve the usability. In case you do not consent to the use of the cookies, you can change the browser settings, so that a storage of cookies will not be accepted. However the website may not function properly and/or some features may not be available in that case. You can deactivate the use of Piwik on the following page: http://pictofolio.com/imprint

(c) Content Data
Pictoplasma collects all data you provide when using the services of Pictofolio, including all pictures and information uploaded to Pictofolio, information added to your user profile and any data provided when using the messaging service. Pictoplasma collects the data in order to provide the services on Pictofolio. The information added to your profile and the pictures uploaded on Pictofolio are visible for other users.


Pictoplasma deletes all inventory data once such data are no longer needed to provide the services on Pictofolio to you, nor for legal record keeping requirements.
Pictoplasma deletes usage data when such data is no longer needed for the purpose to provide and improve Pictofolio, eliminate errors on the website and to ensure the security of the website. In particular, Pictoplasma deletes your IP-address after 7 days except in case unforeseeable security concerns require longer storage of your IP-address. Pictoplasma deletes the data collected via session-cookies after your visit on Pictofolio.com. Pictoplasma deletes the data collected via Piwik after 3 to 6 months.

You have the possibility to delete any content data except for the data provided in the messaging service and your comments, when logged in on Pictofolio. When you terminate your subscription Pictoplasma deletes all content data, except for the data provided in the messaging service and your comments. Exempt from the deletion is all data, which Pictoplasma stores for the purpose of backup storage, which is deleted according to the regular deletion of backups.


All information provided to Pictoplasma is stored on servers within the European Union. Unfortunately, the transmission of information via the Internet is not absolutely secure and thus, Pictoplasma cannot guarantee the protection of the data transmitted to the website via the Internet. However, Pictoplasma secures the website and other systems through technical and organizational measures against loss, destruction, access, changes or distribution of the data by unauthorized persons. In particular, your personal data is transmitted in encrypted form.


Pictoplasma does not transfer personal data to third parties, unless you consented to such transfer or Pictoplasma is entitled or obliged to transfer such data due to statutory provisions and/or governmental or judicial order. This in particular serves the purposes of criminal prosecution, protection against threats and enforcement of intellectual property rights.


Pictofolio may contain hyperlinks to and from third party websites. Pictoplasma does not assume any responsibility or guarantee for third party content or privacy policies.


You can view the data stored by Pictoplasma about you by clicking on your “user profile.” You can correct such data by clicking on “edit your profile.”
In addition, you can access your personal data, withdraw your consent to the processing of your personal data and request correction and/or deletion and/or blocking of such data at any time free of charge.
For this purpose and in order to obtain detailed information in this regard, you can contact Pictoplasma at charactercare (at) Pictofolio (dot) com
You also have the right to lodge a complaint with a supervisory authority at any time.


Pictoplasma reserve the right to amend this Privacy Policy at any time with effect for the future. The current version is available on the website.
Pictoplasma will keep users with accounts for Pictoplasma informed about possible amendments to this Privacy Policy. In this case, Pictoplasma sends a message to the email address provided by you and/or informs you automatically the first time you log in to the services after updating this privacy policy.
In case you do not object to the new privacy policy within two weeks after receipt of such notice, you agree to such privacy policy. The notice contains the information that there is a possibility to object and states the period for such objection.
If the processing of further data by Pictoplasma requires your consent, Pictoplasma will ask you for such consent.

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